Tuesday, May 23, 2017

Membership TOR

Community Navigation and Access Program – Executive Committee 

Terms of Reference *For beyond CNAP Year 3 

VERSION: March 22, 2011


Summary of the CNAP Executive Committee Mandate >

The Executive Committee  is elected by the Network and accountable to the Network. The Executive provides advice and support to the Lead Agency. The Lead Agency is accountable to the LHIN. The Executive makes decisions on behalf of the Network to achieve the objectives of the CNAP Network.

Objectives

  1. To oversee and guide the ongoing development and function of the CNAP Network and the CNAP hub system
  2. To be a designated spokesperson for CNAP related issues to the TC LHIN and other health service providers
  3. To facilitate communication with other stakeholders/parties as needed on behalf of the CNAP Network
  4. To make decisions on behalf of the CNAP Network

Key Deliverables

  • Not applicable at this time

Key Activities and Timelines

  • Not applicable at this time

Roles and Responsibilities

a.       Fulfill committee objectives as outlined above, acting as a representative of the CNAP Network and not any individual agency

b.      Convene and communicate with CNAP Network members on a regular basis

c.       Attend CNAP Executive meetings bi-weekly (lasting 2 hours) (Conversation with Chair required if more than 2 consecutive meetings missed)

d.      Provide advice and support for the hiring CNAP hub staff (to be hired directly by the CNAP Lead Agency)

e.      Provide advice and support to the CNAP ‘Operations Manager’ and the Lead Agency

f.        Receive, review and monitor financial status of CNAP funding on a quarterly status

g.       Provide guidance regarding ongoing data collection and reporting needs for the CNAP Network

h.      Provide guidance and structure for a conflict resolution mechanism

i.        Select or appoints CNAP representatives to sit on committees at the request of the LHIN / MOHLTC or other service provider networks on behalf of the CNAP Network.

j.        Monitor Lead Agency deliverables

k.       Review “good standing” status of Network members at least every six months (for example, through review of data reports)

Membership

Membership of the Executive Committee is determined by the CNAP Network as outlined in the Membership Selection section. A membership of 9-10 representatives (of senior management/ED level) from the CNAP Network will include:

  • 1 x Lead Agency
  • 1 x Designated French Language Services
  • 1 x LHIN-wide agency
  • 3 x Coordinating Agencies
  • 3-4 Members at large (Representatives to be from the remaining Network agencies and not from agencies holding the above positions on the Executive)

The designated CNAP ‘Operations Manager’ will be an additional member of the CNAP Executive Committee, but he/she will not have voting privileges.

Additional ‘guests’ may be invited to attend Executive Committee meetings periodically based on other ongoing initiatives relevant to CNAP.

Membership Selection

Executive Committee Selection:

  • Each Executive Committee member must be a current member of the CNAP Network in “good standing” as determined by the CNAP Executive
  • 1/2 of the Executive Committee membership (i.e. ~ 5 positions) will be selected by the CNAP Network via an open nomination and election process

o    Members Elected:

§  LHIN-wide representative (1)

§  Members at large (4) (From any remaining CNAP Network agency)

o    One nomination is allocated per agency (only agencies in good standing can put forth a nomination); each nomination will include a brief bio and description of how the nominee would be a good fit as a CNAP Executive Member

o    Quorum of 51% of the Network membership (of those present for the membership vote) is required for the election of 5 positions; Voting processes will be anonymous, and paper-based, with each agency present allocated one vote

  • 1/2 of the Executive Committee membership (i.e. ~ 5 positions) will be appointed by the Executive Committee based on membership requirements, continuity and relevant experience/program priorities

o    Members Appointed:

§  Lead Agency representative (1)

§  Coordinating Agency representatives (3)

§  Designated French Language Services representative (1)

o    The Executive Committee reserves the right to appoint an Executive Committee member if there are any vacant positions (E.g. there is 1 vacant spot in current model, since the Lead Agency is also one of the C.A.s)

o    Executive Committee Members cannot designate representatives to attend Executive Committee meetings on their behalf

Co-Chair Selection:

  • Lead Agency representative will be one Co-Chair
  • The second Co-Chair will be a member of the CNAP Executive as determined by the CNAP Executive

Governance

Reporting Structure: The Executive Committee is accountable to the CNAP Network and must openly communicate and report to the CNAP Network at regular intervals.

Decision Making

Voting:

  • Quorum of 51% of the Executive Committee is required for all decisions
  • Each Executive Committee Member has one vote
  • Only the representative designated in each agency’s Participation Agreement can vote at Executive Committee

Meetings

Meeting Schedule: Bi-weekly Meetings

Meeting Attendees: The Executive Committee will maintain the right to hold ‘In-Camera’ sessions/meetings if required for specific meeting items. However, generally, Executive Committee meetings will be open to all CNAP Network members for observation purposes. All attendees outside the Executive Committee will be required to provide 48 hours notice of their planned attendance to the CNAP Communications Coordinator. In addition, as deemed necessary by the Executive Committee, specific persons outside the Executive Committee membership may be invited to attend specific meetings.

Term

Each executive member may remain on the committee for a term of 2 years (with an option to re-new).

Re-elections will occur yearly or as needed based on membership and individual member term lengths.


*The CNAP Executive Committee TOR are subject to be reviewed and updated as necessary at the end of 2 years.

Community Navigation and Access Program Network – (The CNAP Network) 

Terms of Reference *For beyond CNAP Year 3  

VERSION: October 17, 2011

Summary of the CNAP Network Mandate

The CNAP Network mandate is to serve as a leader for the community support services sector in ensuring that every door leads to service and that the most vulnerable/frail seniors and their caregivers are able to reach/access the services they need. More specifically, the CNAP Network’s primary goal is to improve/provide seamless access to and coordination of CSS services for seniors in the TC LHIN region.

Objectives

  1. To improve and provide seamless access to and coordination of community support services for seniors and their caregivers in the TC LHIN region.
  2. To offer a simplified and efficient single point of access to Network agency services via the CNAP hub toll free line for seniors, providers and caregivers who are unsure where to find community support services
  3. To benefit Network agencies by streamlining access to their services in addition to existing referral patterns (agency specific client relationships will always remain as a major referral source)
  4. To benefit Network agencies by acting as a collective voice for key issues as appropriate
  5. To elect members of the CNAP Executive
  6. To achieve consensus on key issues related to the CNAP Network

Key Deliverables

  • Compliance with protocols as outlined in the CNAP Network Participation Agreement
  • Alignment with other seniors initiatives/programs as appropriate

Roles and Responsibilities

a.       Fulfill Network objectives and deliverables as outlined above

b.      Oversee and monitor (broadly) the routing of referrals and hub operations

c.       Perform and manage ongoing training of CNAP protocols

d.      Commit to participate in additional working groups/sub-committees as necessary through future initiatives

e.      Support a designated conflict resolution mechanism/committee (*scope of issues TBD)

f.        Participate in CNAP Executive election process

g.       Maintain ‘dotted-line’ relationships with relevant CNAP partners

Agency Membership

  1. Eligible CNAP Network members receive base funding from a LHIN and provide Community Support Services to seniors and their caregivers within the Toronto Central LHIN.
  2. All CNAP Network members in good standing adhere to the CNAP protocols as outlined in the deliverables section of this document and the CNAP Network Participation Agreement.
  3. New agencies wishing to join the CNAP network and have referrals and routing conducted by the CNAP Hub must comply with the CNAP Terms of Reference and be enrolled in the RMR Electronic Referral System for community. No referrals will be directed to new members from the CNAP Network of agencies until the new member is on the RMR system.
  4. While new members are waiting for full integration into RMR they are welcome to attend Network meetings as non-voting guests.
  5. It is the responsibility of the agency requesting network membership to make the request to the TCLHIN and RMR that they be enrolled on the system and it is their responsibility to implement.

Governance

Reporting Structure: The CNAP Executive Committee is accountable to the CNAP Network.

Decision Making

  1. Quorum of 51% of CNAP membership is required for Network-wide decision-making/voting and election of Executive members
  2. Only the primary representative (as outlined in each agency’s Participation Agreement) or his/her designate can vote in CNAP Executive Committee elections

Meetings

Network meetings will be held bimonthly or as needed.

Term

  1. Membership remains in effect from the date the CNAP Network Participation Agreement is signed, until terminated by the agency or the CNAP Executive
  2. CNAP Network membership will be reviewed by the CNAP Executive every 6 months.